Administrative Specialist

Job Title: Administrative Specialist

Salary range: $26.81 per hour to $36.79 per hour

Department: Administration

Hours: Full-Time (Non-Exempt)

Job Description:

Administrative Specialist

Primary Job Responsibilities:

Responds to and resolves administrative inquiries and questions.
Ability to read and comprehend detailed instructions, correspondence, and memos; Ability to write detailed and specific correspondence; Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Prepares agendas and schedules meetings.
Maintains filing systems as assigned.
Supports managers by reviewing and correcting confidential written correspondence.
Conducts research, compiles data, and prepares statistical reports.
Perform administrative tasks related to human resources to include:

Maintaining accurate and up-to-date human resource files, records, and documentation.
Maintains the integrity and confidentiality of human resource files and records.
May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
Assists with recruitment and new hire orientation.
Assists with the planning and execution of special events such as benefits, enrollment, organization-wide meetings, employee recognition events, holiday parties, etc.
Performs other related human resources duties as assigned.

Will be a primary back-up for customer service.

Requirements:

An associate’s degree is required. Bachelor’s degree in a related field is preferred.
Must have extensive experience using Excel, Word, PowerPoint, and Adobe software programs.
Minimum of three years of experience in an administrative role, with a focus on supporting high level management.
Prefer experience in customer service with supplementary training in customer service skills.
Excellent organizational skills, time management skills, and multi-tasking skills.
Prefer experience in the duties of human resources administration.

Attractive Benefits Package:

Employee and Family medical coverage (HDHP 100% premium paid plus HSA contributions)

OR Employee and Family medical coverage (PPO 80% premium paid)

100% premium paid - Employee and family dental and vision coverage
Life Insurance, Dependent Life, Long Term and Short-Term Disability insurance
401(a) Retirement pension after 90 days (5% employer match; fully vested after 12 mo. of contributions). Additional District contributions related to longevity. (beginning 1.1.25)
457 Plan Before & After-Tax Options after 90 days (3% match of employee contribution; fully vested after 12 months of contributions)
11 paid holidays (On-call duties may require work during holidays with pay)
5 Additional Personal Holidays (after 6 months)- beginning 1.1.25
Paid Vacation and Sick (begin accrual upon start)
Career development, paid training, and professional certification costs
Annual merit increases of up to 7%. (beginning 1.1.25)

Hiring Range

Rate of pay depends on knowledge, skills and abilities. Salary for this position ranges from $26.81 to $36.79 per hour (DOE).

Successful candidates will complete pre-employment screening, which includes, but is not limited to a criminal background check and drug screening.

If you desire to work for a utility that recognizes and appreciates your contributions, apply by visiting our website at www.wwsdonline.com. Full job descriptions are available to be viewed on the website. Submit a resume with the online application for consideration. Resumes without a completed online application will not be considered.

Submit your documents to Carmen Slagle, Senior HR Generalist, at carmen@wwsdonline.com or by fax to 719-390-1409.

**If no date is displayed, applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 5 days of being posted.

Widefield Water and Sanitation District is an Equal Opportunity Employer

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